|What are mailing lists?
| Purpose | Management | Definitions | Resource Links | print article |
can download this file and read it using Adobe Acrobat
Reader. This is a free program that you can install
on your computer at home.
A mailing list is a wonderful communication
tool that offers its members the opportunity to post suggestions or
questions to a large number of people at the same time. When
you submit a question or something that you want to share
to the mailing list, your submission is distributed to all
of the other people on that list.
Each mailing list targets pre-determined topics and discussions. Before
submitting a query or a comment to the entire mailing list
group, monitor the discussions. After a few days, you'll be
able to tell what are acceptable submissions.
Each mailing list has two different addresses.
- List address: This is the address you use to submit
a query or share knowledge with the entire group. A message
sent to this address will be distributed to all people on
the mailing list. This is known as "sending mail to the list."
- LISTSERVE address: This is the address that you
send commands to such as subscribing and unsubscribing.
- Keep a Copy of the Welcome Letter When you successfully
sign-up with a mailing list, they'll send you a welcome message.
This letter will contain tips for sending your mail as well
as how to unsubscribe from that mailing list. You should
store this message either on your computer or print a hard
copy and make a folder of mailing lists that you belong to.
- Check Your E-mail Daily Some mailing list
will send several messages daily. Others will send
one message in the form of a digest. This is one long
message containing several responses to the mailing
list. Other mailing lists send messages weekly and
others are very sporadic. Regardless of how this mailing
list shares information with the group, you need to
make a commitment to check your e-mail daily. Remember
that the web server that stores your incoming
e-mail messages only has so much disk space.
- Following Threads of Discussions By signing
up with a mailing list, you are not obligated to respond
to all messages, or to any message. Pick and choose
the topics that interest you. Look at the subject line
of the incoming messages to see which thread of discussion
is being addressed in that message. In large mailing
lists, several different threads of discussions will
be ongoing at one time.
- Help When You Can The purpose of mailing lists
is to share information. Help individuals in a query
whenever you can, because someday you may want help
locating information. Sometimes it is better to respond
to just an individual rather than sending your message
to the entire mailing list group.
- Unsubscribe If You'll Be Gone If you plan
on being gone for more than a week and will be unable
to check your e-mail, you should unsubscribe from the
list then you can resubscribe when you return.
- Use a Meaningful Subject Line When people
receive mail from a mailing list, one of the first
pieces of information they look at is the subject line.
Most people will keep the same subject line when they
respond to a particular thread of discussion. Some
people will delete unread messages simply because the
subject line announces a topic that they are not interested
in. This saves time for many people. If you subscribe
to a high volume mailing list, you'll appreciate those
messages that have clear, meaningful subject lines.
- Sending Attachments Never send attachments
with e-mail messages to individuals or to the mailing
list without prior permission from the recipient.
- Cross Posting If you are posting the same
message to several mailing lists, at the beginning
of your messages state, "This message has been
cross posted to (names of other mailing lists)."
Mailing Lists Definitions
- Attachment: A file or group of files which is attached
to an e-mail message and sent to a recipient.
- Flaming: This is when people send
insulting, abrasive, or threatening remarks.
- Moderated List: A mailing list or
newsgroup in which submissions are edited
before being posted to the group.
- Spamming: This is the practice of
sending unsolicited commercial e-mail
messages in bulk or purposely overloading someone's
mailbox with messages.
- Threads: A group of e-mail messages
that are all responding to one original
- Emoticon: A text-based icon created
from the keyboard to give your e-mail
message some emotional flavor.
User Wears Glasses
Left Handed Smiley
User Has a Mustache
User Is Wearing a Walkman
User Has Been Staring at the Screen too Long
- Frequently Used Acronyms: Often seen in e-mail messages,
this is another way for expressing emotional flavor to messages.
As I Know
By the Way
For Your Information
Hope This Helps
In My Humble Opinion
In My Not So Humble Opinion
In My Opinion
In Other Words
Laughing Out Loud
Rolling On the Floor Laughing
Your Mileage May Vary
Kids Network Internet Safety
- Find safety rules for e-mail, listservs©, online
safety, and chat rooms.
- Here's an extensive guide that addresses etiquette
Kids Safe Online
- Here's an informative guide for parents about
online safety for children
- Join an Educational Mailing List
- Here are suggested K-12 mailing lists that
you can join.